Job Description

Job Summary

We are seeking a detail-oriented Medical Records Specialist for a direct hire opportunity in Maitland, FL. This role is ideal for someone with medical records experience who enjoys organized administrative work, legal support, document management, and client-facing communication.

The Medical Records Specialist will support a busy legal services environment by scanning, reviewing, uploading, and organizing medical records using technology-driven tools and Filevine. This position offers the opportunity to join a professional, team-focused workplace where accuracy, reliability, and timely follow-up are highly valued.

This is a strong fit for a dependable candidate who enjoys structured processes, supportive teamwork, and a fast-paced office setting. The role provides exposure to legal intake, records management, deadline tracking, and confidential client information, making it an excellent opportunity for someone looking to build a long-term career in legal support.

Key Responsibilities

- Scan, process, upload, and organize medical records using AI-supported technology and Filevine.
- Review medical records for accuracy, completeness, and proper document organization.
- Track important dates, deadlines, statutes of limitations, and related timeframes.
- Assist with client intake, answer phones, and provide professional customer service support.
- Provide administrative support to attorneys, legal staff, and internal team members.
- Manage multiple priorities while maintaining confidentiality, accuracy, and timely follow-up.

Compensation and Benefits

- Pay: $19.00 to $19.50 per hour.
- Job Type: Direct hire.
- Schedule: Monday through Friday, 8:30 AM to 5:00 PM.
- Work Arrangement: 100% on-site in Maitland, FL 32751. No remote work.

Required Qualifications and Skills

- Process, scan, and organize medical records in a legal or healthcare-related environment.
- Upload and maintain records within Filevine and other software systems.
- Support client intake, phone coverage, and administrative legal support functions.
- Track deadlines, important dates, and time-sensitive records-related tasks.

- Previous medical records experience is required.
- 1 to 2 years of relevant experience preferred.
- Experience in a law firm, medical office, physician practice, hospital, or similar environment is preferred.
- Strong computer skills and comfort working with technology-based document systems.
- Ability to learn and use new software, including AI-supported tools.
- Excellent attention to detail, organization, and accuracy.
- Ability to multitask, prioritize competing deadlines, and work in a fast-paced environment.
- Strong communication, customer service, and phone skills.
- Ability to handle confidential and sensitive information with professionalism.
- Dependable, self-motivated, and able to work independently as well as part of a team.

Preferred Qualifications

- Experience using Filevine or similar legal case management software.
- Prior legal intake or law firm administrative support experience.
- Understanding of statutes of limitations, legal deadlines, and important case-related timeframes.
- Experience working with medical records in a legal services environment.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Job Tags

Hourly pay, Temporary work, Work at office, Remote work, Monday to Friday

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